Run your family's life from one calm place.
Plan the week. Keep the notes. Give everyone their own sign-in, and share exactly the parts of your life you choose — the chores list, not the surprise party.
Sound familiar?
"It's PE today?" — said at 8:41, in the car, by the child without the kit.
"I thought you were booking the dentist."
The boiler's model number is in a note. On the other phone.
Shared logins
Share your life. Not all of it.
Give your partner, your kids or your mum's carer their own sign-in. Tick the areas they can see. They get the chores list; you keep the surprise party to yourself.
Home, Work and Surprise 40th are never sent to Ella's device. To her, they don't exist.
Their own key to the house.
Every person signs in as themselves. No shared family password on a sticky note, no email address needed for the little ones.
You decide which doors open.
Tick the life areas each person can see — and whether they can change things or just look.
Everyone knows what's theirs.
Give a job to a person. They see their week; you see who did what.
One account. One sign-in each. Your rules.
Everyone you share with hangs off your one household account. You set a username and password in seconds — or send an invite and let them pick their own — then tick the areas. Change your mind whenever you like.
Sam's household accountWhen the babysitter's last shift ends…
Untick "Kids' routine" or delete the login. They're signed out on every device, straight away. Nothing to chase, nothing to explain.
Plan the week
Your whole week, on one screen.
See every day at a glance. Too much on Thursday? Drag it to Tuesday. Overwhelmed? Tap "Focus on today" and the rest of the week politely disappears.
- Bins on Friday. Every Friday. Without being asked.
- Set a chore once — every week, every second Tuesday, the first of the month — and it turns up on the right day for whoever's job it is.
- Done, not done — and everything in between.
- Mark a job "Waiting" when the ball's in someone else's court. One glance tells you what's stuck and what's yours.
- What's late, what's today, what's next.
- Prefer a list to a calendar? Flip any life area into one — sorted, grouped and filtered the way you think.
Keep the notes
A place for each part of your life.
Home. School. Work. Mum's appointments. Each gets its own colour, its own to-dos and its own notebook — so the thing you need is always with the things it belongs to.
Write it down once. Find it forever.
Term dates, the boiler's model number, what the doctor actually said. Folders, photos, attached PDFs — saved as you type, with every earlier version a click away.
- Big problems, small steps.
- "Move house" is not a task. Split it into steps, put each on its day, and link it to the notes where you keep the details.
- Photograph the school letter. Get the words.
- Snap it, drop it in a note, press one button. The text is pulled out on your own device — the photo never goes anywhere.
- Some things need a sketch.
- The new kitchen layout. The revision timetable. The seating plan. Draw it, and file it next to the notes it belongs with.
Everywhere, instantly
Tick it off in the kitchen. It's ticked off in the car.
Every phone, tablet and laptop in the house stays in step, second by second. Add it to your home screen and it feels like any other app.
- "When is the school trip again?"
- One search box for every task and every note. The nearest dates come first, because that's almost always the one you're after.
Share outward
Send the babysitter the instructions, not an invitation to join an app.
Turn any note into a short link anyone can open. It quietly expires when nobody needs it any more.
Short enough to read out over the phone.
The link stays alive while people are using it and switches itself off an hour after the last visit. Or you switch it off. Either way, no leftover public pages.
Send a file. Know it arrived.
A clean link, an expiry you choose, and a log showing when it was opened. Changed your mind? Switch it off.
pasted from email
Keep the form with the job.
Paste the screenshot, attach the PDF. When it's time to do the thing, everything you need is already there.
A Tuesday with TaskPilot
Sam, Jo, Ella, Leo, and Nana. One account between them.
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Private by default
Your family's life is not an advertising product.
No ads. No trackers. No third-party analytics scripts in the app. Nothing to sell your attention to.
See every signed-in device — which browser, where, when — and sign any of them out with one click.
Access is checked on the server for every request, not just hidden in the interface. A password reset ends that person's sessions everywhere.
How TaskPilot compares
Good apps, all of them. Here's where we differ.
| As of Sept 2026 | TaskPilot | Cozi | Todoist | Google Keep | Evernote |
|---|---|---|---|---|---|
| {{ r.label }} | {{ c.v }} {{ c.note }} |
Comparisons as of September 2026, based on each product's published plans and help pages. Free-plan limits noted where they apply.
If you love Cozi
You'll miss the shopping lists and recipes — we don't have them. You'll gain a separate password for each person, and a notebook that lives with the calendar.
If you love Todoist
Todoist's task engine is superb. What it lacks is a place for the notes, and a way to give a ten-year-old a login without an email address.
If you love Keep or Apple Notes
Wonderful sticky notes. TaskPilot adds folders, version history, attachments and a week to put the to-dos on — in any browser, on any phone.
Where they're ahead
App-store apps that work offline, calendar sync, appointments with clock times, shopping lists. TaskPilot has none of these today.
Handy extras
Copy here. Paste there.
Get a link, a photo or a file from the laptop to the phone without emailing yourself like it's 2009. Fourteen days of history, then it tidies up.
Some things need a sketch.
A freehand whiteboard that lives in the same folder as the notes it explains. Shapes, arrows, scribbles.
Ask a second opinion. Or a four-hundredth.
A built-in AI chat with hundreds of models to choose from, including free ones — right next to the notes you'd be asking about. Where the server has it switched on.
// for the technically curious
Put a task on the calendar. Let the agent do it.
Everyone else can skip this bit — nothing below changes how the family uses TaskPilot. If words like MCP and OAuth make you happy, read on.
AI agents and MCP
A full MCP server with OAuth, long-polling and ready-made pollers. Claude, Cursor or your own agents read your list, pick up work, and write back what they did.
Which computer was that file on?
Search every machine you own from one box. Files stay where they are; previews arrive on demand.
The small sharp tools, already in your pocket.
Query a JSON file with SQL. Diff two logs while ignoring timestamps. Nothing uploaded, nothing to install.
Never reach for the mouse.
c for a new task, / to search, g then a letter to go anywhere.
Honest answers.
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